Payroll Administrator

Location: Springfield, IL-Hedley | Part Time
Date Posted: 2-5-2019

Payroll Administrator Job Description

The Payroll Administrator is responsible for ensuring that all employees are paid on a timely and accurate basis. It is important that our employees can rely on receiving the compensation they are entitled to and the benefits they have requested.

Required Qualifications:

  • Previous payroll and bookkeeping experience preferred
  • Excellent skills using Excel
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
  • Ability to maintain confidentiality and exercise extreme discretion
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
  • Strong organizational skills
  • Ability to handle and prioritize multiple tasks and meet all deadlines


  • Responsible for the preparation and processing of biweekly payroll for approximately 180 employees of the bank and three affiliated companies
  • Review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
  • Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data through the payroll system and other benefit portals
  • Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to policy including compliance with federal/state/local regulations
  • Track employee benefit expense and withholding; maintain 401k record


  • Be available to process payroll per the established payroll calendar for the year (bi-monthly 8-12 hours per payroll cycle)
  • Additional time may be flexible within the parameters of the calendar month.
  • 401k transactions must be processed no later than the payroll check date (two days after payroll processing)
  • All general ledger entries must be processed by month end. Those involving cash transfer must be completed with each payroll cycle
  • Total time required is estimated to be 40-45 hours per month

Performance will be measured by regular observation by your supervisor. Any lack of performance in these areas can lead to verbal warning, written documented warning and further disciplinary actions which can lead to termination.

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